In the spring of 2012 Swedavia implemented Antura Projects in order to centralize its portfolio management. The project managers were trained to use the tool so that they can report their time and cost forecasts, and to carry out established status reporting with traffic lights.
“The choice of Antura Projects to consolidate our project information is completely in line with our IT strategy. The system launch went smoothly and the reception among staff has been very positive,” says Fredrik Frimodig, CIO at Swedavia.
“In a very short time we managed to enter all our projects and get status reports in from most of them,” says Conny Ulvestaf, IT portfolio manager at Swedavia. “After only a few weeks we had a good overview of our project portfolios. Getting this transparency into our project operations was immensely valuable. In addition, it became very easy for our project offices in different parts of the organization to monitor and manage their own project portfolios.”
The most important thing for Swedavia prior to the rollout of Antura Projects was to meet the management’s requirement for consolidated project information. With about one hundred active projects throughout the organization, it had been quite a challenge in the past to put the status reports together to create a shared understanding of the situation. For this reason, the ability to quickly transfer all projects to Antura Projects, thereby offering the project managers a simple way to report the status of their projects, was one of the critical success factors of this venture.
“We are now looking forward to getting started with other features of the tool, for instance prioritization within the portfolios and eventually resource management. We also plan to integrate our financial system, which means that we will add financial outcomes to each respective project. This way the project managers will see immediately what costs have been charged to the project, meaning that they will be able to avoid going the circuitous route via our financial system, a process that people find a bit cumbersome,” says Conny Ulvestaf.