Atea: Awarded for successful implementation of Antura Projects

When Atea, Northern Europe's market leader in IT infrastructure, chose Antura Projects as its PPM tool, a successful implementation process ensured that it was quickly made available to the entire organization. Atea was later awarded the Best Implementation Private Sector prize at Antura Day 2018.  

Atea, Sweden’s leading supplier of IT infrastructure, has been working with Antura for a long time and is a priority sales channel of Antura’s product and services to public sector in Sweden. Today, Atea and Antura have around 40 customers together.

Since 2018, Atea has also been using Antura Projects in its own project organization. It all started when Atea was looking for a more cohesive overview of its project portfolio. With three regional PMOs with different levels of maturity, an unknown number of projects and several systems being used in tandem, it was hard to keep track of the project portfolio in a consistent way. They already had the PPS project model in place, but Atea needed a tool for more efficient management of both project and portfolios. A growing focus on quality, efficiency and customer satisfaction placed increasingly high demands on project delivery and execution.

This led Atea to start evaluating the leading PPM systems on the market and a pilot study ultimately led to Antura Projects being recommended.

Clear objectives when introducing the new PPM tool

Early on, the PPM tool was identified as a strategically important element in developing the business, and to emphasize this Atea decided to internally name the system Atea Projects. 

Atea’s four main goals for their new PPM tool were as follows:

  • Improved control and management

  • Support in compliance with project models and processes

  • Experiences and lessons learned

  • A project portal for collaboration

During an intensive implementation period, Atea maintained its focus on the organization’s benefit goals: regional delivery projects and functionality for project management, portfolio management, planning, reporting, risk management and document management were prioritized. 

Atea’s implementation of Antura Projects starting with activating new tool functionalities step-by-step, initially intended for small and medium-sized projects, proved to be a highly successful approach, as users then perceived the transition to the new system as far less overwhelming. Today more than 1,500 people work in the system, several hundred of them external customers and subcontractors.

From the outset, Atea regarded the new PPM tool implementation project as a business project rather than an IT one. One important lesson was that a new tool does not necessarily resolve all the challenges, but it can act as a catalyst and lead to the right questions being asked.

Introducing a new PPM tool broadly in an organization in such as short time is quite a challenge. As well as changing working methods and training users, the management also has to be consistently committed. Atea proved to be a role model in this, and the implementation received the 2018 Best Implementation Award, Private Sector at the Antura Day in Stockholm, which is Antura’s annual customer event. 

During implementation of Antura Projects, Atea maintained its focus on the organization’s outcome goals.

Atea Sweden has 2,500 employees at some 30 locations, from Malmö in the south to Kiruna in the north. The organization has net sales of approximately SEK 15 billion. The Atea Group is the second-largest IT infrastructure supplier in Europe, and is represented in seven countries in the Nordic and Baltic region. The Group had net sales of just over NOK 34.7 billion in 2018 and is listed on the Oslo Stock Exchange.