Göteborg Energi is Sweden's fourth largest energy
company. In the autumn of 2019, Göteborg Energi launched a transformation plan
to become better equipped for the future, which included evaluation and
implementation of a project and portfolio management tool. The city of Gothenburg
already uses Antura Projects, so it was natural to evaluate whether the tool
could also be suitable for Göteborg Energi. They began with a proof of concept
that ran until June 2021, and which resulted in a well-developed recommendation
that considered business requirements, information, IT security, affected
processes, complexity, and project maturity of the organization. The proof of
concept was received positively, and the decision was taken to roll out Antura
Projects groupwide. Now over 1300 projects are managed in the tool.
The goals that Göteborg Energi wants to achieve by
investing in a groupwide PPM tool include to reduce time for compiling
information, financial savings, more efficient project management with the
ability to report accurate project information, and in the end to achieve
better and more efficient portfolio management.
- We needed a groupwide and standardized way to manage
and follow up our projects and at the same time enable better prioritization of
our project portfolio and our initiatives. The assessment after the pilot study
was that Antura Projects could help us with that, says Carina
Davidsson, Project Manager at Göteborg Energi.
It was important to quickly get started and work with
Antura Projects, so that they could evaluate which functionalities they needed
to implement. Currently about 220 users have been trained in the tool, ranging
from project managers and project owners to line managers and group management.
From the start, Antura Projects was integrated with
Unit4 (formerly Agresso) and their EAM system (Enterprise Asset Management). As
a result, the financial outcome of the various projects as well as basic
information is automatically fed into Antura Projects.
- We quickly wanted to get started and work in
the tool, but Antura recommended a step-by-step implementation. So, we started
with the functionality in Antura Projects that we considered to be the most
prioritized and which also meant minimal impact on processes and surrounding
systems.
The functional areas in Antura Projects that were
implemented in the first phase are:
- Portfolio Management
- Project Model Support
- Time planning
- Cost Management
- Document Management
- Issue management
- Risk Management
- Status reporting
- Reporting
- Charts & Dashboards
With effect from this first phase, Göteborg Energi now
has a PPM tool that enables a comprehensive visualization and control of their
entire project portfolio. Previously, a lot of manual work was required as the
information often needed to be retrieved and compiled from different IT
systems. Sometimes, the information also differed between various systems,
which is why a lot of time was spent on troubleshooting. With Antura Projects this
is now avoided.
- At Göteborg Energi we have a common project
model and cost control since before, but many different applications. Now we
have a suitable and competent tool that will help us achieve even better
quality in our follow-up, and one that also supports the important project and
portfolio management ahead of us as the city grows.
Göteborg Energi manages projects that include
financing from SEK 20,000 up to SEK 600 million per project. With Antura
Projects, project managers, project owners and other stakeholders have gained the
transparency that they previously lacked. By providing a PPM tool for the
entire organization, they now also have great opportunities to continue
developing their working methods in the area. Once the maturity and timing are right,
they will continue to explore benefit management, simulation, resource
management and time reporting in Antura Projects.
- We can already see that our goals are well on
their way of being reached. Taking advantage of the supplier's and other
customers' experiences from previous Antura Projects implementations has been a
success factor. We have had a close collaboration with end users and main
stakeholders to be able to agree upon, detail and iterate requirements, expectations
and needs continuously. We have also had broad support within the entire
company for this implementation, a clear goal, and a committed team. Not least,
we have had a good collaboration with Magnus and his colleagues at Antura, who
in a committed way have helped us transfer our processes and working methods to
Antura Projects and supported us in both big and small questions,
concludes Carina Davidsson.
- Göteborg Energi is an exciting company that we
are happy to collaborate with. We are impressed by the positive effects after they
started working with Antura Projects. It will also be exciting to follow their
continued development as they proceed with the next phases of the
implementation, says Magnus Säfström, Senior Project Manager
& Business Consultant at Antura.
For more information please contact:
Magnus Säfström, Senior Project Manager & Business Consultant
Email: magnus.safstrom@antura.se
Telephone: +46 (0)76 880 03 93